UHCData Intranet

Welcome to Finance and Accounting at UHCData. If you have any questions please contact one of us:

Submit Expense Report

Download Expense Report Template: Expense report.xls

Instructions:

• Move from one area (cell) to another by using the arrow keys.
• To clear the contents of a cell, arrow over to it and:

   

  1. click on "edit," click on "clear" and click on "contents" (best method)
  2. or retype information and press "enter"
  3. hit space bar, and re-enter data (do not just hit space bar and leave blank)
• To edit within a cell: go to the beginning of the cell and press F2. Then you can arrow over to change data, (or use the backspace key to erase), enter when finished.
• Backspace to erase while typing, or press the "delete" key.
• To get to the top of the worksheet, from any cell, hold down the "control" key, and press the "home" key. (Ctrl + end will get you to the bottom of the worksheet.)
• At the end of a line, or from any cell within the line, press the "home" key to get to the beginning of that line. Arrow down to the next line.

• Click on "Start" (on the task bar)
• Highlight "Programs"
• Highlight "Windows Explorer" and click on it.
• Locate your template file.
• Click with the right mouse button on the template file name.
• Click on "create a shortcut"
• Click with the left mouse button on the shortcut and drag in onto your desktop.

^ Back to the top

Submit Timesheet

Download Weekly Timesheet Template: Timesheet.doc

Instructions:

• Name of the employee. Insert the employee’s legal name. No nicknames please.
• The employee’s I.D. Number. This number is normally the employee’s Social Security number.
• The employee’s title. The designated title used by the provider.
• The month and the year this time sheet represents.
• Regular Hour. Input the number of hours worked for the specific program or administrative number in the appropriate day column. The total of this column shall be the total of hours worked for that day (difference between start time and end time).
• Employee’s signature and date (Required). The employee must sign and date the time sheet acknowledging the time and activity for the pay period are a true and correct representation of the employee’s activity. Note: The employee’s signature is not required in the event the employee cannot be reached due to termination of employment, lack of forwarding address, death or other documented reason.
• Supervisor’s Signature and Date (Required). The employee’s supervisor must sign and date the employee’s time sheet indicating to the best of their knowledge the time sheet is a true and correct documentation of the employee’s activity for the designated time. Note: The supervisor should be an official having first hand knowledge of the worked performed by the employee. The supervisor should sign in the event the employee is unable to sign due to termination of employment, lack of forwarding address, death or other documented reason.

• Click on "Start" (on the task bar)
• Highlight "Programs"
• Highlight "Windows Explorer" and click on it.
• Locate your template file.
• Click with the right mouse button on the template file name.
• Click on "create a shortcut"
• Click with the left mouse button on the shortcut and drag in onto your desktop.

^ Back to the top

Payroll Policies

 

In order for the Payroll Service Center to process the information it receives in a timely and accurate manner, ALL employee payroll forms must be received in the Payroll Svc. Center Office according to the following schedule:

Bi-Weekly Payroll (Temp/Perm Part-time employees, contractors)

Biweekly employee forms are due in Payroll by Thursday, a week before a Friday pay date, to be included in the upcoming pay check. If the Thursday deadline is on a holiday, the deadline day becomes the next working business day.

Semi-Monthly Payroll (Full time salaried & hourly employees)

All employee forms are due in payroll by the 1st of the month in order to be included on the 15th of the month pay check, and by the 15th of the month to be included on the end of the month check. If either deadline day falls on a weekend or holiday, the deadline day becomes the next working business day.

Monthly Payroll (Management)

Employee forms are due in Payroll by the 15th of the month in order to be included on the end of month pay check. If the deadline day falls on a weekend or holiday, the deadline day becomes the next working business day.

Note: If your forms require signature/approval by other departments (i.e. Financial/Budgetary or Project Accounting Offices) prior to being sent to Payroll Services or Human Resources, please allow enough time in the initiation of the employee form and the process deadline to insure that the appropriate deadline will be met.

If you have any questions, please contact mark@uhcdesign.com or call extension 71844.

^ Back to the top

Direct Deposit

Please see the Direct Deposit section on the Human Resources page.

^ Back to the top